What a Day-Of Coordinator Really Does (And Why It’s a Must!)
Hello, lovely bride!
Planning your wedding can be one of the most exciting chapters of your life. You’ve spent months (sometimes years) choosing the perfect venue, sourcing vendors, obsessing over details, and visualizing every magical moment. But when the big day finally arrives, do you really want to be the one managing timelines, confirming vendor arrivals, answering last-minute questions or checking your phone to see what time it is? I hope your answer is NO!
That’s where a Day-Of Coordinator comes in - and no, it’s not just for high-budget weddings. It’s for anyone who wants to be present on their wedding day instead of putting out fires behind the scenes… and wants their family and friends to also enjoy this special day.
What Is a Day-Of Coordinator?
Contrary to the title, a day-of coordinator doesn’t just show up the day of. At The Soirée Company (and most other planning companies), we start working with couples 4–6 weeks before their wedding day. We gather all your vendor information, review your contracts, build your event timeline, and act as your liaison with everyone involved.
By the time your wedding day rolls around, we know every detail—and we’ve already triple-checked that nothing’s been overlooked.
What We Handle for You
Here’s what’s usually included in the day-of coordination service:
Finalizing your detailed wedding day timeline
Communicating with all vendors the week of the wedding
Managing setup and décor installation
Cueing the ceremony processional
Handling vendor payments and gratuities (we collect it in advance)
Solving any unexpected issues (rain plans, wardrobe malfunctions, forgotten items)
Managing the timeline throughout the day so you stay on schedule without stress
The Day-Of Coordinator is your go-to for everything on the day of - so your photographer can focus on capturing memories, your guests can focus on celebrating, and you can focus on each other.
Who Needs This Service?
If you’ve done most of your own planning or hired partial support but want a stress-free day, this service is designed for you. You might have friends or family offering to help, but no one enjoys their own wedding when they’re worried about whether the DJ showed up on time.
A day-of coordinator brings professional structure to your wedding day, ensuring that nothing falls through the cracks. You deserve that peace of mind.
Why Couples Say It's Their Best Investment
So many of our couples have told us after the fact:
“I didn’t think I needed a coordinator - but after working with you, I can’t imagine how we would have done it without you.”
The truth is: when you're the host, it's impossible to be the manager too. Hiring a day-of coordinator allows you to fully experience your wedding—not just execute it.
Ready to Enjoy Your Wedding Day?
We’re currently booking day-of coordination for 2025 weddings. If you're planning a fall or winter celebration, or even tying the knot next month, get in touch now to see if we have your date available.
📅 Book a Free 20-Minute Consult
Let’s chat about how we can take the stress off your shoulders and help you stay fully present on the most important day of your life.