Fall Wedding & Event Trends 2025: What’s Hot (and What’s Not)
It’s that time of the year… when we aren’t willing to accept that fall is around the corner but all the retail shelves force us to accept this sad reality that we are going into the time of year of long dark days and limited sunshine.
However, the fall season has an ambiance of its own that can’t be replaced, and it is ready to take the crown as one of the most beloved seasons for weddings and events. It’s not hard to see why. The cozy atmosphere, rich color palettes, and seasonal flavors set the stage for gatherings that are both elegant and soul-warming.
As we dive into fall 2025, here are the trends we’re seeing everywhere, plus the ones we're ready to leave behind.
HOT: Earthy, Muted Tones
Burnt orange and burgundy will always have a place in fall events, but this year we’re seeing a shift toward soft, earthy neutrals with pops of texture:
Clay, terracotta, olive, warm taupe, and sienna
Accents of rust, plum, and goldenrod
Mix-and-match tones for a layered, cozy effect
NOT: High-contrast black and white themes — they're feeling a bit stark for this season of warmth.
HOT: Velvet & Texture-Heavy Decor
Texture is everything this fall. From table linens to lounge furniture, think velvet, suede, and dried florals:
Velvet runners, napkins, and cushion covers
Dried flower installations and pampas grass chandeliers
Mixed materials like ceramic candle holders, wood slabs, and amber glassware
NOT: Overly glossy finishes and acrylic décor — this season is all about tactile charm.
HOT: Ambient, Candle-Lit Lighting
Soft, ambient lighting sets the mood for any fall gathering. We love:
Pillar candles in hurricane vases
Clusters of tea lights
Taper candles in warm metallic holders
Fairy lights woven through foliage or centerpieces
NOT: Harsh white overhead lighting or disco-ball setups — fall is for glow, not glare.
Credit: Pinterest
HOT: Comfort Foods with an Upscale Twist
Fall events are embracing hearty, elevated comfort food:
Mini grilled cheese with tomato soup shooters
Truffle mac & cheese bites
Spiced signature cocktails (think apple bourbon smash or chai martinis)
Dessert stations with warm pies, donuts, and cinnamon churros
NOT: Predictable plated meals — guests want flavorful, interactive bites this season
Credit: How Sweet Eats | Pinterest
HOT: Mixed Formality Dress Codes
From garden weddings to harvest dinners, fall 2025 embraces “elevated casual”:
Mismatched bridesmaids in soft knits, satins, and warm tones
Grooms in tweed or rust-toned suits
Event hosts in boho dresses or stylish jumpsuits
NOT: Rigid black-tie rules — guests want to feel stylish and comfortable.
HOT: Seasonal, Sustainable Design
Fall 2025 is all about thoughtful planning. Couples and hosts are prioritizing:
Locally-sourced florals and farm-to-table menus
Rentals and reusable décor
Composting stations and eco-conscious choices
Small, statement installations instead of wasteful over-decorating
NOT: Floral foam, plastic signage, and one-time-use table settings — sustainability is in style.
Credit: Recipes Home Vibe | Pinterest
Let’s Plan Your Fall 2025 Event
Whether you’re hosting an intimate backyard wedding, a branded autumn launch party, or a harvest-themed fundraiser, The Soirée Company is here to help you style, plan, and execute a fall celebration that feels both on-trend and authentically you.
Bring your vision to life this fall — book your consultation now.
Let’s turn crisp air and cozy vibes into an unforgettable gathering.
Summer Event Survival Guide: Beat the Heat in Style
Summer celebrations are all about sunshine, open skies, and outdoor fun - but without thoughtful planning, heat and humidity can quickly turn your dream event into a sweaty struggle. Whether you’re planning a garden wedding, a backyard baby shower, a team appreciation BBQ, or an outdoor client mixer, keeping guests cool and comfortable is key.
Here’s how to beat the heat without compromising on style.
1. Hydration is Everything
Start with the basics — no one wants to feel dehydrated under the summer sun. Upgrade from standard bottled water with a curated hydration station:
Infused water dispensers (think cucumber mint, lemon basil, or watermelon rosemary)
Glass dispensers or stylish carafes with eco cups or mason jars
Chilled herbal teas or iced coffee options for variety
💡 Pro tip: Add a fun sign like Sip, Sip, Hooray! to make it feel intentional and festive.
Credit : Ikea
2. Provide Shade Without Sacrificing Style
Direct sunlight for hours? No, thank you. Create cozy and stylish shaded areas to keep guests happy and event photos flawless:
Pop-up canopy tents or sail shades in neutral tones
Market umbrellas for guest tables
Lounge nooks with parasols, sheer curtains, or even boho teepees
Oversized floral fans or hand fans with personalized tags
💡 Don’t forget: shaded selfie stations = happy guests and great content!
Credit: Lustre Events | Pinterest
3. Add Cooling Elements That Make a Statement
Don’t underestimate the power of a cool breeze on a warm day. Blend practicality with design:
Quiet fans hidden in floral displays or beneath tables
Personalized paper fans, cooling towels, or misters as guest favors
Chic mini handheld fans or rechargeable desk fans for VIP seating
Frozen towel trays with eucalyptus-scented cloths (a spa-inspired touch!)
💡 Bonus: Add branded or themed labels for a high-end, cohesive look.
4. Dress the Event (and Your Guests) for the Weather
Help your guests prepare before the event even starts. Use your invitation or event page to suggest:
A breathable dress code (linen, cotton, light colours)
Sunglasses or hats encouraged
Optional footwear tips if the venue includes sand or grass
💡 Want to go above and beyond? Offer a “summer comfort basket” with sunscreen, bug spray, blotting paper, and aloe wipes.
Credit: Wesley Anna| Pinterest
5. Keep the Menu Light, Fresh & Seasonal
Nothing says summer more than vibrant flavors and refreshing bites:
Think fruit skewers, grazing platters, and ice pops
Cold canapés, chilled soups, and citrus-forward drinks
Ice cream carts, sorbet shooters, or frozen yogurt bars
💡 Bonus points for a signature summer drink — like sparkling hibiscus lemonade or a tropical mocktail with a dried citrus rim.
Credit: Notch Up Caterers & George The Bartender
Hosting a Summer Event?
At The Soirée Company, we specialize in planning events that feel as good as they look — and that means preparing for the elements while still delivering wow-worthy style.
Need an event that’s both stylish and practical? We’ll handle the details.
Get in touch and let us bring your warm-weather celebration to life — without the sweat.
Indian vs. Western Weddings: A Planner’s Take on Blending Cultures
Weddings are a beautiful reflection of who we are, and for many modern couples, that means bringing together more than one culture, language, or set of traditions. As planners who have worked on everything from multi-day South Asian celebrations to elegant Western-style ceremonies, we’ve seen just how magical fusion weddings can be. Our personal favorites are the fusion weddings blending traditions, rituals, and special nuances, making all cultures and rituals so special.
Here’s our take on the key differences between Indian and Western weddings, and how to create a harmonious blend of both worlds.
The Timeline: One Day vs. Several Days of Celebration
Western Weddings often follow a one-day format: ceremony, cocktail hour, reception. Everything flows seamlessly in a single event with a clear beginning, middle, and end.
Indian Weddings, on the other hand, are typically spread over several days, with events like Mehndi, Haldi, Sangeet, and the main wedding followed by a reception. Each event has its own special vibe, dress code, and rituals.
Blended Tip: Many couples now choose a condensed 2-day fusion format — honoring key Indian ceremonies like the Sangeet and wedding, with a Western-style reception the next day.
The Ceremony: Rituals vs. Readings
Western Ceremonies tend to be shorter (20–40 minutes) and may include personal vows, readings, and musical performances. They’re often officiated by a pastor, celebrant, or even a friend.
Indian Ceremonies, particularly Hindu ceremonies, are deeply symbolic and can last 1 to 3 hours. There are several rituals involved, from walking around the fire (pheras) to tying the mangalsutra.
Blended Tip: You can include meaningful elements from both, a Western vow exchange following the tying of the mangalsutra after exchanging your rings, or a ring ceremony incorporated into the Sangeet night.
Pictures: M & D Wedding
The Vibe: Elegant vs. Extravagant
Western Receptions often focus on sophistication: seated dinners, speeches, first dances, and polished décor.
Indian Receptions are known for their grand scale, elaborate décor, high-energy entrances, and dancing until the early hours.
Blended Tip: Combine the best of both! A classic sit-down dinner with Indian fusion cuisine followed by a full dance floor with Bollywood beats? Yes, please!
The Fashion: Minimalism vs. Maximalism
Western Brides typically wear one dress (often white or ivory), with maybe a second outfit for the reception. Grooms wear tuxedos or suits.
Indian Brides shine in lehengas or sarees (sometimes 2–3 changes over the weekend!), while grooms wear sherwanis and turbans.
Blended Tip: We’ve worked with brides who wore a lehenga for the ceremony and took off the dupatta to convert their lehenga into a modern gown for the reception — or vice versa. Either way, you can have so much fun with this!!
The Food: Three Courses vs. Full Feast
Western Menus lean toward plated meals with multiple courses and wine pairings.
Indian Menus feature buffet-style service with a wide variety of vegetarian and non-veg options, from regional specialties to fusion dishes.
Blended Tip: You can cater to both — offer a traditional plated service with Indian-inspired dishes or split cuisines between events (e.g., Western for rehearsal, Indian for the reception).
Planning a Multicultural Wedding?
Whether you’re fusing two faiths, two cuisines, or two music playlists — cultural weddings require careful planning, coordination, and creativity.
At The Soirée Company, we understand the delicate balance of honoring traditions while making space for your unique love story.
We specialize in cultural weddings — let’s make yours unforgettable.
Get in touch to explore how we can bring both sides of your story together in harmony.
Pop-Up Picnics & Summer Soirées: Chic Outdoor Event Ideas
When the sun’s out, it’s time to take the party outside — and this summer, we’re all about fresh-air gatherings that blend effortless beauty with elevated vibes. Whether you're hosting a milestone birthday, a bridal shower, a client appreciation mixer, or just a celebration of sunshine, pop-up picnics and backyard soirées are the perfect way to entertain in style.
Let’s explore some ideas to inspire your next outdoor event.
1. Luxe Pop-Up Picnics: The New Way to Celebrate
Think gingham blankets, low-rise tables, and plush floor cushions — but elevated.
Set the scene with:
Boho-style rugs layered with linen throws
Rattan accents and candles in hurricane jars
Fresh flowers or fruit-filled centerpieces
Personalized name tags and menus
Perfect for birthdays, proposals, bridal showers, or even intimate corporate events. Add a charcuterie board or bento box-style meal, and you’ve got a Pinterest-worthy party on your hands.
2. Sunset Soirées: Backyard Glam with Golden Hour Glow
Hosting at home? Use your patio or garden space to throw a warm-weather soirée that feels fancy and fun.
Try these ideas:
Bistro tables draped with light linens
Hanging lanterns or Edison bulb string lights
A prosecco or mocktail bar with fruit garnishes
Soft music or a live acoustic performance
Encourage guests to dress in a colour palette (think neutrals or pastels) to elevate the aesthetic, and your photos!
Credit: Outdoor Party | Pinterest
Credit: Outdoor Party | Pinterest
Credit: Outdoor Party | Pinterest
3. Park Parties with Purpose
Don’t overlook the simplicity of a local park! A curated picnic under the trees can feel just as magical with the right touches.
Pack:
A collapsible table setup with matching tableware
Bluetooth speakers, lawn games, and shaded seating
A beverage cooler with pre-batched drinks
A dessert cart with cookies, fruit tarts, or cupcakes
Bonus idea: Host a vision board picnic, networking brunch, or team-building picnic with intention.
4. Don’t Forget the Little Details
No matter your setting, these thoughtful extras make a difference:
Sunscreen & bug spray station
Fans or misters for warm days
Blanket baskets for evening chills
Umbrellas or canopies for shade
These finishing touches not only show your guests you care — they keep everyone comfy and relaxed.
Credit: Homesense Canada
💬 Planning Your Summer Gathering?
Whether it’s an intimate backyard dinner or a full-service park picnic, The Soirée Company brings your vision to life with design, coordination, and all the little extras you haven’t even thought of yet.
Looking to wow your guests under the sun? We’ll make it unforgettable.
Get in touch and let’s start planning your outdoor celebration today!
How to Host the Perfect End-of-Summer BBQ Bash
There’s no better way to say goodbye to summer than with the ultimate backyard BBQ. Whether you’re gathering your closest friends or hosting a corporate social, a thoughtfully planned outdoor bash is the perfect way to soak up the final rays of sunshine.
Here’s how to host a summer BBQ that guests will remember long after the last marshmallow is toasted.
🌿 1. Set the Vibe with Simple (but Stunning) Decor
Think cozy, effortless, and Instagram-worthy. Choose a colour palette (we love warm terracotta, sage green, or nautical blue), and build around it with:
Outdoor rugs and picnic blankets
String lights or lanterns
Mason jar centerpieces with fresh herbs or sunflowers
Festive signage or chalkboard menus
Credits: Blush and Ivy Events | Pinterest
Credits : My Cinema Lightbox | Pinterest
Pro Tip: A simple balloon garland over your serving station or drink table adds instant pop without fuss.
🍔 2. Plan a Crowd-Pleasing Menu
Skip the stress of a full sit-down dinner. Instead, opt for casual food that feels like summer on a plate:
Sliders, grilled veggie skewers, and halloumi or tofu steaks
Fresh corn on the cob with flavored butters
Summer salads (pasta, watermelon + feta, or quinoa)
S’mores bar or mini ice cream sandwiches for dessert
Credit :Notch Up Caterers
✨ Want to elevate it? Add a taco station, or hire a local food truck for flair.
Credit :Sweet Confections
Check out Sweet Confections for their cute little food cart.
🍹 3. Serve Up Signature Sips
Set up a DIY drink station with refreshing options:
Sparkling lemonade, infused waters, or mocktail pitchers
Spiked iced tea or sangria for adult gatherings
Don’t forget coolers or buckets of ice to keep drinks chilled
Add drink tags or mason jars with custom labels for a cute and functional touch.
Credits: George The Bartender | Check out their amazing services !
Credits: Drink Cartel | Rent their fantastic mobile drink cart !
🪑 4. Rethink Your Seating
Comfort is key. Mix and match outdoor seating with:
Folding chairs, bean bags, and floor cushions
Picnic tables with colourful throws
Shade umbrellas or pop-up tents to beat the heat
If space allows, create a cozy lounge zone with string lights and a fire pit for evening chill time.
Credit: Maria | Pinterest
Credit: Foyer Neo | Pinterest
✨ 5. Add Memorable Extras
Take your BBQ to the next level with interactive fun:
Lawn games (cornhole, giant Jenga, ring toss)
Live acoustic music or curated playlists
A bonfire with marshmallows or sparklers
A DIY photo booth with props
Don’t forget the little things—bug spray stations, sunscreen, and hand wipes go a long way.
Credit : Knotty Games
💬 Ready to Host Your Own BBQ Bash?
Whether you want an intimate gathering or a full-blown backyard soirée, The Soirée Company is here to bring your vision to life.
Let us help you plan and set up your perfect backyard party!
Reach out today and let’s create your unforgettable end-of-summer celebration.
Planning a Corporate Event in Vancouver? Start Here
Corporate events have the power to do more than just fill a room. A well-executed event can deepen relationships, boost morale, position your brand, or even open the door to new opportunities.
But behind every successful event is a carefully structured plan.
Whether you’re hosting a gala, seminar, fundraiser, team-building retreat, or product launch, this quick-start guide will help you plan your next corporate event with clarity and confidence, especially if you're organizing it in a busy market like Vancouver.
1. Define the Purpose
Start by clearly identifying the goal of your event. Are you aiming to:
Celebrate a company milestone?
Appreciate clients or staff?
Launch a new product?
Educate or inform?
The "why" behind your event will influence your venue, format, guest list, and overall tone. Skipping this step often leads to misaligned events that feel flat or disjointed.
2. Know Your Audience
Once you know the "why," clarify the "who." The expectations of senior executives, potential clients, or internal staff will differ significantly. Ask:
What type of experience would resonate with this audience?
What time of day suits them?
Would they prefer networking, entertainment, or education?
The better you understand your audience, the more impactful your event will be.
3. Budget With Priorities in Mind
Events are often underestimated in cost. Break your budget into key categories:
Venue and catering
AV and technical support
Decor and ambiance
Speakers or entertainment
Coordination and staff support
Contingency buffer (10–15%)
Once you've outlined your categories, prioritize based on your event goals. For some events, food and ambiance are everything. For others, professional tech and seamless flow matter most.
4. Choose a Venue That Works as Hard as You Do
Don’t just pick a venue based on appearance—choose it based on function. Ask:
Does it have in-house AV or will you need to outsource?
What are the parking and accessibility options?
Is there built-in staff support or will you need your own team?
Bonus tip: Consider location carefully. In Vancouver, traffic and parking can make or break guest experience.
5. Map Out the Experience from Start to Finish
Here’s what most guests remember:
How they were welcomed
The quality of food and flow of the agenda
The energy of the space
Whether the event ran smoothly
Make it seamless. Use visual cues like signage or lighting to guide guests. Keep speeches short and engaging. Always test tech ahead of time. And don’t underestimate the value of intentional timing between transitions.
6. Plan for the Unplanned
Even small events come with surprises. Delays, cancellations, equipment glitches, or last-minute guest changes can throw off your timeline. Having a professional team—or at the very least, a dedicated coordinator—on site can be the difference between disaster and a smooth pivot.
Final Thoughts
Corporate events are no longer just formal dinners or passive lectures. Today’s audiences expect meaningful experiences that reflect your brand’s culture and care.
Whether you’re planning something large or intimate, educational or celebratory, start with clarity, keep your audience in mind, and don’t hesitate to delegate when needed.
Want a copy of our Corporate Event Planning Checklist?
[Click here to download it for free.]
Need support planning your next event?
We offer coordination and full-service planning for Vancouver-based organizations looking to create impactful, well-run experiences.
What a Day-Of Coordinator Really Does (And Why It’s a Must!)
Hello, lovely bride!
Planning your wedding can be one of the most exciting chapters of your life. You’ve spent months (sometimes years) choosing the perfect venue, sourcing vendors, obsessing over details, and visualizing every magical moment. But when the big day finally arrives, do you really want to be the one managing timelines, confirming vendor arrivals, answering last-minute questions or checking your phone to see what time it is? I hope your answer is NO!
That’s where a Day-Of Coordinator comes in - and no, it’s not just for high-budget weddings. It’s for anyone who wants to be present on their wedding day instead of putting out fires behind the scenes… and wants their family and friends to also enjoy this special day.
What Is a Day-Of Coordinator?
Contrary to the title, a day-of coordinator doesn’t just show up the day of. At The Soirée Company (and most other planning companies), we start working with couples 4–6 weeks before their wedding day. We gather all your vendor information, review your contracts, build your event timeline, and act as your liaison with everyone involved.
By the time your wedding day rolls around, we know every detail—and we’ve already triple-checked that nothing’s been overlooked.
What We Handle for You
Here’s what’s usually included in the day-of coordination service:
Finalizing your detailed wedding day timeline
Communicating with all vendors the week of the wedding
Managing setup and décor installation
Cueing the ceremony processional
Handling vendor payments and gratuities (we collect it in advance)
Solving any unexpected issues (rain plans, wardrobe malfunctions, forgotten items)
Managing the timeline throughout the day so you stay on schedule without stress
The Day-Of Coordinator is your go-to for everything on the day of - so your photographer can focus on capturing memories, your guests can focus on celebrating, and you can focus on each other.
Who Needs This Service?
If you’ve done most of your own planning or hired partial support but want a stress-free day, this service is designed for you. You might have friends or family offering to help, but no one enjoys their own wedding when they’re worried about whether the DJ showed up on time.
A day-of coordinator brings professional structure to your wedding day, ensuring that nothing falls through the cracks. You deserve that peace of mind.
Why Couples Say It's Their Best Investment
So many of our couples have told us after the fact:
“I didn’t think I needed a coordinator - but after working with you, I can’t imagine how we would have done it without you.”
The truth is: when you're the host, it's impossible to be the manager too. Hiring a day-of coordinator allows you to fully experience your wedding—not just execute it.
Ready to Enjoy Your Wedding Day?
We’re currently booking day-of coordination for 2025 weddings. If you're planning a fall or winter celebration, or even tying the knot next month, get in touch now to see if we have your date available.
📅 Book a Free 20-Minute Consult
Let’s chat about how we can take the stress off your shoulders and help you stay fully present on the most important day of your life.
Day-Of Coordination: A Must-Have, not a Nice-to-Have
Your wedding day is one of the most memorable moments of your life, and you deserve to enjoy every second of it without stress. That’s where a Day-Of Coordinator comes in. While some may see this service as an optional luxury, it is truly a must-have to ensure your special day runs smoothly and seamlessly.
What Does a Day-Of Coordinator Do?
A Day-Of Coordinator is responsible for executing all of the carefully planned details of your wedding so you don’t have to. Their role includes:
Managing the wedding timeline to keep everything on schedule
Coordinating with vendors to ensure proper setup and execution
Handling last-minute issues or emergencies
Assisting guests and wedding party members as needed
Overseeing the ceremony and reception flow
Making sure you and your partner can simply enjoy the day!
Why You Need a Day-Of Coordinator
1. Less Stress, More Enjoyment
Without a Day-Of Coordinator, the responsibility of managing the wedding falls on you, your family, or your bridal party. Instead of worrying about logistics, a coordinator allows you to be fully present in every moment.
2. Smooth Vendor Communication
Your vendors will have questions and need direction on the wedding day. A professional coordinator ensures that all vendors are in sync and set up correctly, avoiding confusion and delays.
3. Keeping Everything on Schedule
From the ceremony start time to the grand entrance and speeches, every wedding has a detailed timeline. A coordinator ensures everything runs on time, adjusting as needed without you having to worry.
4. Crisis Management
Unexpected situations happen—weather changes, missing decor, or last-minute vendor issues. A Day-Of Coordinator is your problem-solver, handling anything that arises discreetly and efficiently.
5. A Perfectly Executed Vision
You’ve spent months (or even years) planning your wedding. A Day-Of Coordinator ensures that your vision comes to life just as you imagined, down to every last detail.
Is a Day-Of Coordinator Right for You?
If you want a stress-free wedding day where everything flows seamlessly, hiring a Day-Of Coordinator is an invaluable investment. Whether your wedding is large or small, formal or casual, having a professional to handle the details ensures that your day is flawless and enjoyable.
At The Soirée Company, we specialize in executing weddings with precision and care. Let us handle the logistics while you create beautiful memories. Contact us today to learn more about our Day-Of Coordination services!
5 Wedding Budget Mistakes That Could Cost You Thousands
Planning a wedding is an exciting experience, but without careful budgeting, costs can quickly spiral out of control. Avoid these five common wedding budget mistakes to ensure your special day stays within your financial comfort zone.
1. Not Setting a Realistic Budget
One of the biggest mistakes couples make is not setting a detailed and realistic budget from the start. It’s essential to break down costs and prioritize key elements such as the venue, catering, and attire. Use a wedding budget planner or spreadsheet to track expenses and avoid surprises.
2. Forgetting About Hidden Costs
Many couples overlook additional expenses such as service fees, taxes, gratuities, and vendor overtime charges. These hidden costs can add up quickly and strain your budget. Always ask vendors for a detailed breakdown of costs to avoid unexpected financial surprises.
3. Overspending on the Guest List
A larger guest list means higher expenses for catering, invitations, and seating arrangements. To stay within budget, consider trimming your guest list to include only close family and friends. A more intimate wedding allows you to allocate funds to other important elements, such as décor or entertainment.
4. Booking Vendors Too Late
Waiting too long to book key vendors like photographers, florists, and caterers can result in higher prices or limited availability. Secure your preferred vendors early to lock in the best rates and avoid last-minute premium charges.
5. Not Having a Contingency Fund
Unexpected expenses can arise, from last-minute décor changes to weather-related adjustments. Set aside at least 5-10% of your total budget as a contingency fund to cover any surprises without causing financial stress.
Final Thoughts
Avoiding these budget mistakes will help you plan a stunning wedding without unnecessary financial strain. At The Soirée Company, we specialize in creating beautiful weddings that align with your vision and budget. Contact us today to start planning your dream wedding with confidence!
How to Choose the Right Wedding Planner
Planning a wedding is an exciting yet overwhelming experience, and hiring the right wedding planner can make all the difference. A skilled planner will ensure that your vision comes to life while handling all the logistical details. Here’s how to choose the perfect wedding planner for your special day.
1. Define Your Needs and Budget
Before you start your search, determine what kind of help you need. Do you want full-service planning, partial planning, or just day-of coordination? Knowing your budget for a planner will also help you narrow down your options.
2. Research and Ask for Recommendations
Start by looking up wedding planners online, reading reviews, and checking their social media for past weddings they’ve planned. Ask recently married friends or your venue for recommendations, as they may have insights on reputable planners.
3. Review Their Portfolio and Experience
Every wedding planner has a unique style and approach. Look through their portfolio and past weddings to see if their aesthetic aligns with your vision. Consider their experience, especially if your wedding has specific cultural or logistical requirements.
4. Schedule Consultations
Once you’ve shortlisted potential planners, schedule consultations to discuss your vision, budget, and expectations. Pay attention to their enthusiasm, professionalism, and ability to understand your ideas.
5. Ask the Right Questions
Prepare a list of important questions to ask, such as:
How many weddings have you planned?
Can you work within our budget?
How do you handle unexpected issues?
Do you have preferred vendors?
What is included in your services?
How do you handle conflicts and stress on the day of?
How would you make decisions for us on the day of the event?
6. Check References and Reviews
Reach out to past clients to ask about their experience with the planner. Honest feedback can give you a clear idea of how they handle stress, communication, and execution.
7. Assess Their Communication and Organization
A great wedding planner should be an excellent communicator and highly organized. They should respond promptly, be detail-oriented, and keep you updated throughout the planning process.
8. Review the Contract Thoroughly
Once you’ve found a planner you love, review the contract carefully. Ensure that all services, fees, timelines, and expectations are clearly outlined before signing.
9. Trust Your Instincts
Beyond experience and qualifications, choose a planner you feel comfortable with. Since you’ll be working closely together, a good personal connection and trust are key.
10. Make Your Decision and Get Started!
Once you’ve chosen the right planner, start working together to bring your dream wedding to life. Clear communication and collaboration will ensure a smooth and enjoyable planning process.
At The Soirée Company, we specialize in creating stunning, stress-free weddings tailored to your vision. If you’re looking for expert guidance and seamless execution, let’s start planning your perfect day!
The Ultimate Wedding Planning Timeline: When to Book Each Vendor
Planning a wedding is an exciting journey, but with so many details to manage, it can feel overwhelming. Booking the right vendors at the right time ensures that you get the best options available while avoiding unnecessary stress. Here’s your ultimate wedding planning timeline to help you stay on track and plan the wedding of your dreams.
12+ Months Before the Wedding
1. Wedding Planner
If you plan to hire a wedding planner, book them as soon as you set your date. A planner will help streamline the process, connect you with top vendors, and bring your vision to life.
2. Venue
Venues book up fast, especially popular ones, so secure your dream location as early as possible. Booking your venue also sets the stage for your wedding date and guest count.
Our recommended venues : Brock House Events, Furry Creek Gold and Country Club, Harrison Hot Springs Resort, Semiahoo.
3. Caterer
Many venues have in-house catering, but if you’re hiring an external caterer, book them early to secure the best menu options.
Our recommended caterers : Notch Up Caterers , Peake Catering .
4. Photographer & Videographer
Top photographers and videographers can be booked up to a year in advance. Lock in your preferred professional early to ensure you get the best quality memories.
Our recommendations : Farawayland Wedding, Alisha Khan Photography,Andrew Lukianiuk Photography ,True Love Media .
9-12 Months Before the Wedding
5. Entertainment (Band/DJ)
Whether you’re dreaming of a live band or a DJ, book your entertainment early to guarantee availability and start planning your playlist.
Our recommendations : HVR,The Phonix,Beauty Shop Dolls , Presto Entertainment
6. Wedding Dress & Attire
Bridal gowns can take months to be made and altered, so begin your dress shopping early. If you’re also renting or purchasing suits or bridesmaids’ dresses, start looking now.
Our recommendations: Ethereal Bridal , The Sartorial Shop.
7. Officiant
If you’re not using a religious officiant, book a professional wedding officiant early to ensure they’re available for your date.
Our recommendation : Fraser Valley Officiants
6-9 Months Before the Wedding
8. Florist
Meet with florists to discuss your vision and select one who aligns with your aesthetic and budget.
Our recommendation : Mountain Daisy Florals .
9. Hair & Makeup Artist
Secure your beauty team early and schedule a trial run to finalize your bridal look.
Our recommendations : Blo Dry Bar ,Subtle Beauty Artistry ,Anmol Aurora Artistry .
10. Rental Services (Decor, Linens, Furniture, Lighting)
If your venue doesn’t provide these, book rentals now to ensure availability.
Our recommendations: Elegance Rentals , NighCo, Premier Tent Rentals ,Royal Flush Rentals .
4-6 Months Before the Wedding
11. Cake Baker
Schedule tastings and choose your baker so they have enough time to create your dream wedding cake.
Our recommendation : Sweet Avenue Bakery
12. Stationery (Invitations & Signage)
Order invitations, signage, menus, and other printed materials, and plan to send out invitations around the 3-month mark.
Our recommendation : The Soiree Company
2-4 Months Before the Wedding
13. Transportation
Book wedding day transportation for you and your guests if needed.
14. Wedding Favors
Order custom wedding favors for guests as a special token of appreciation.
1-2 Months Before the Wedding
15. Finalize Details with Vendors
Confirm arrangements with all vendors, including meal selections, timeline, and any last-minute adjustments.
16. Seating Chart & Place Cards
Once your RSVPs are in, create a seating plan and finalize place cards.
Final Weeks Leading to the Wedding
Schedule your final dress fitting.
Confirm the wedding day schedule with vendors and bridal party.
Pack an emergency kit (safety pins, stain remover, extra makeup, etc.).
Enjoy your big day!
By following this wedding planning timeline, you’ll stay organized and stress-free. If you need expert assistance in planning your wedding, The Soirée Company is here to bring your vision to life with seamless coordination and stunning designs. Let’s make your dream wedding a reality!
Access our 12 Month Wedding Checklist by filling out the form below now , and make sure you don’t miss any important steps !
Why Black Friday Is the Perfect Time to Start Planning Your Wedding
Planning a wedding is one of the most exciting times in life, but let’s face it—it’s no secret that weddings can be expensive. For savvy brides and grooms, timing is everything, and Black Friday offers the perfect opportunity to get a head start on your big day while keeping your budget in check. By taking advantage of this shopping event, you can secure deals on wedding essentials and set the stage for a stress-free planning journey. Here’s why you should use Black Friday to prepare for your wedding next year and how you can keep the momentum going for the rest of the year.
Save Big on Big-Ticket Wedding Items
Weddings are full of big-ticket items that can add up quickly, but Black Friday offers discounts that make a major difference. If you know what to look for, you can score incredible deals and significantly reduce your wedding expenses.
For instance, bridal boutiques often offer discounts on wedding gowns, bridesmaid dresses, and suits during this time. If you’ve been eyeing a designer gown or a sharp suit for the groom, this is your chance to grab it at a fraction of the price. Décor is another area where Black Friday can shine—stock up on table runners, fairy lights, and statement pieces for centerpieces. Even tech enthusiasts can get in on the savings, with deals on cameras, drones, or sound systems that could double as wedding rentals.
And don’t forget gifts! Black Friday is a great time to purchase meaningful bridal party gifts, wedding favors, or even your engagement or wedding rings.
Book Early and Save with Vendors
Wedding vendors—from photographers to florists—often participate in Black Friday with exclusive discounts or packages. Booking early not only helps you lock in competitive rates but also ensures you secure your dream team before their schedules fill up. Some vendors even offer bundle deals, giving you added value if you commit to their services early.
Pro tip: Don’t hesitate to ask about Black Friday specials for weddings scheduled next year. Many vendors are happy to accommodate forward-thinking couples.
Start Your DIY Wedding Projects
If you’re planning to DIY parts of your wedding, such as invitations, décor, or favors, Black Friday is the ideal time to stock up on supplies. Think cardstock, calligraphy pens, embossing tools, ribbons, and other crafting materials—many of which are discounted during this period. Starting your DIY projects early not only saves money but also gives you plenty of time to perfect your creations without the stress of last-minute deadlines.
Prepare for Wedding-Related Events
Your wedding isn’t the only event worth planning ahead for. Engagement parties, bridal showers, and rehearsal dinners all require outfits, decorations, and supplies. Black Friday offers a chance to shop for these events as well, ensuring you’re fully prepared for the lead-up to your big day.
How to Stay on Track After Black Friday
Once you’ve taken advantage of Black Friday deals, the rest of the year can be strategically mapped out to keep your wedding planning on schedule and stress-free.
December: Dream Big and Get Inspired
The holiday season is the perfect time to finalize your wedding vision. Use this time to browse Pinterest, attend bridal shows, or visit boutiques. Build your vision board, organizing your themes, colors, and key elements for the big day.
January–March: Focus on Wellness
The new year is a great time to prioritize health and wellness. Start a fitness or wellness routine that will have you feeling your best. Consider consulting beauty professionals for a skincare regimen to ensure your glow is wedding-day ready.
April–June: Lock in the Details
With your vision in place, focus on vendor confirmations. Schedule tastings, finalize contracts, and start creating a detailed timeline for the day. This is also the time to finalize décor choices based on what you purchased during Black Friday.
July–September: Fine-Tune Everything
As the wedding draws closer, work on the smaller details. Finalize guest lists, seating charts, and menu decisions. Ensure all attire—your wedding dress, suits, and bridesmaid gowns—is ready for fittings and alterations.
October–December: Relax and Celebrate
As the final months before your wedding roll in, focus on self-care and final touches. By this point, you should have your invitations sent and RSVPs rolling in. Take time to enjoy this special season with your partner, knowing your preparations are well in hand.
Start Strong with Black Friday
Black Friday isn’t just a shopping event—it’s a golden opportunity to start your wedding planning journey with confidence and savings. By taking advantage of the deals and discounts, you can invest in quality items, secure talented vendors, and even get ahead on your DIY projects. Combine this head start with thoughtful planning throughout the year, and you’ll be well on your way to creating a beautiful, stress-free wedding day.
Are you ready to say “I do” to Black Friday savings? Let The Soirée Company help you find the perfect gown and everything you need to make your big day magical. The countdown starts now!
Eco-Friendly Weddings: A Green and Gorgeous Celebration
Who says you can't have a stunning wedding that's also kind to the planet? Eco-friendly weddings are becoming increasingly popular, and for good reason. They're not only beautiful but also sustainable and ethical. Let's explore some fun and creative ideas to make your special day both memorable and eco-conscious.
Say "I Do" to Sustainable Style
Rent, Don't Buy: Consider renting your wedding dress or opting for a second-hand gown. It's a stylish and sustainable choice.
Local and Seasonal: Choose locally sourced and seasonal flowers and produce for your bouquets and menu.
Eco-Friendly Favors: Instead of plastic trinkets, give your guests something they'll actually use, like honey, seeds, or handmade soaps.
Green Your Venue
Outdoor Oasis: Host your ceremony and reception outdoors, taking advantage of natural beauty and reducing energy consumption.
Choose a Green Venue: Opt for a venue that prioritizes sustainability, such as a botanical garden or a historic building.
Minimize Waste: Use compostable plates, cutlery, and napkins to reduce waste.
Transportation with a Conscience
Carpool or Bike: Encourage your guests to carpool or bike to the venue to reduce carbon emissions.
Shuttle Service: Provide a shuttle service to transport guests between the ceremony and reception, minimizing individual car trips.
Green Your Guest List
Keep It Intimate: Consider a smaller, more intimate wedding to reduce your carbon footprint.
Digital Invitations: Send electronic invitations to save paper and postage.
By incorporating these eco-friendly ideas into your wedding planning, you can celebrate your love for each other and for the planet. Remember, every small step counts, so let's make your wedding a beautiful and sustainable affair.
The Ultimate Guide to Wedding Planning: Tips and Tricks for a Stress-Free Big Day
Check out our wedding planning guide to help you get started!
Planning a wedding can be an overwhelming task, but with the right approach, it can be a fun and exciting experience. From creating a wedding checklist to finding the perfect vendors, there are many things to consider when planning your big day. In this post, we'll provide you with some tips and tricks to help you plan your wedding stress-free.
Create a Wedding Checklist
The first step in planning your wedding is to create a wedding checklist. This will help you stay organized and ensure that you don't forget any important details. Your checklist should include everything from choosing a wedding date to booking your honeymoon. You can find many wedding planning checklists online, or you can create your own.
Set a Wedding Budget
Before you start planning your wedding, it's important to set a budget. This will help you determine how much you can spend on each aspect of your wedding. Be sure to include all of the expenses, including the venue, catering, flowers, and decorations. You can use a wedding budget calculator to help you determine how much you can afford to spend.
Find the Perfect Wedding Vendors
One of the most important aspects of planning your wedding is finding the perfect vendors. This includes your wedding planner, photographer, caterer, florist, and DJ. Be sure to do your research and read reviews before choosing your vendors. You can also ask for recommendations from friends and family members who have recently gotten married.
Check out our list of some amazing vendors we work with on our Swank Wedding Magazine site
Create a Wedding Timeline
A wedding timeline is a schedule of events for your big day. This includes everything from the ceremony to the reception. Your timeline should include the time and location of each event, as well as any special instructions for your guests. Be sure to share your timeline with your vendors and wedding party so that everyone is on the same page.
Final Thoughts
Planning a wedding can be a stressful experience, but with the right approach, it can also be a fun and exciting time. By creating a wedding checklist, setting a budget, finding the perfect vendors, and creating a wedding timeline, you can ensure that your big day goes off without a hitch. Remember to take time to enjoy the planning process and don't forget to have fun!
Kamo's Baby Shower
The most precious event we have ever planned… our founder’s baby shower. Read all about the gender neutral, inspirational event that brought together family and friends for an unforgettable afternoon.
This event is one of the most precious event's we've had the pleasure of planning... The Soirée Company's founder, Kim Trehan's baby shower. Her real name is Kanwalpreet and she's called Kamo by her loved ones so we titled this one Kamo's Baby Shower.
For those who know her, Kamo's style is a mix of Bollywood + Paris + New York so her family had a challenge in terms of creating the perfect design and day for Kamo. As they wanted to make this a gender reveal party as well, the colors had to be gender neutral. We chose yellow, grey and gold as our colours. No details were spared! Little baby carriages were ordered to hold mint and yellow favour bags had blue loofahs (as the bags would be handed out after the reveal of a little baby boy on the way) and of course, Kernel's Popcorn.
An area for photos was setup at the entrance to double as a welcome and a neat place for the ladies to take pictures. A Mom-osa bar of virgin mimosa's was also setup at the front of the room. Inside, we had long tables decorated with floral runners and vases. The vases were decorated with diapers and yellow ribbon and placed baby's breath in each vase.
Then we had food and cake. Kamo's favourite food items, including Gol Gappes and Papdi Chaat (Indian street food) were ordered as well as an array of flavourful items from Emelle's catering. Our friends at ShowShaa were kind enough to lend us their Gol Gappa serving trays. Thank you guys!!
Here's the dream team that made it all come together:
Cake: Joconde Patisserie
Catering: Emelle's Catering
Indian Snacks: Apna Chaat House
Stands for GolGappes: ShowShaa
Flowers: Spoil Me Floral
Hair & Makeup: NVS Makeup Studios
Photography: Ek Art Photography
Rentals (Chairs): Vancouver Chiavari Chairs
Rentals (Cutlery, etc.): Lonsdale Event Rentals
Signage Design: The Soirée Company
Venue: Hycroft
Have a baby shower you'd like to plan? Contact us and let us know how we can help you!
Jacqueline weds Dan
A rainy Vancouver day may have dampened our plan for an outdoor ceremony but it sure couldn't dampen our beautiful bride's mood.
'Twas a cold, rainy Vancouver day and our plans for an outdoor wedding were altered but the joy, the love, the amazingly beautiful day and the smiles on our couple's face remained unaltered.
Our bride, Jacqueline, wanted a colorful, fun but elegant wedding. Inspired by colours of a peacock, we managed to pull off a day that she absolutely loved. Here are the highlights as captured by our friends at This Is It Studios.
Soirée Team:
Bouquets & Bouts: Katsura Designs
Cake: Joconde Patisserie
Decor: The Soirée Company
DJ: Man About Town Entertainment
Flowers: Kits Flowers
Hair & Makeup: Sarah Lam Beauty
Hotel: Opus Hotel
Invitations: The Soirée Company
Marriage Commissioner: BC Marriage Commissioners
Photobooth: Picasso Photobooth
Photography: This is it studios
Planner: The Soirée Company
Transportation: President Limo
Venue / Caterer: Brock House Restaurant
Videography: Vidaer Studios
Meredith weds Dhruv
Bright colors, true love, and lots of fun made this wedding the best feather in our hat. Check out what made Meredith & Dhruv's day so special!
The union of two people is always a beautiful occasion for us at the Soirée Company but this couple was just something else. I had the pleasure of meeting Meredith & Dhruv in October 2016 and instantly fell in love with their love story. Their wish list for the wedding was to have lots of bright colors: hot pink, orange, etc. and to have lots of fun. Here's what their wedding looked like:
The Dream Team:
Accommodations: Opus Hotel
Attire: Sunny's Bridal Gallery
Bartenders: Top Shelf Bartending
Bridal Bouquet: Budget Blooms
Cake: Joconde Patisserie
Calligraphy: Coconibs Calligraphy
Catering: Maharaja Catering
Decor: The Soirée Company (us)
DJ: High Voltage Roadshow
Favours: WeddingStar
First Dance Choreography: Fantasy Dance
Guest book: Etsy
Hair & Makeup: NVS Hair & Makeup
Henna: Aleeha Mehndi
Invitations: Po-Tweet Wedding Invitations
Jai-Malas: Suki's Flowers
Liquor: Bearcreek Liquor Store
Officiant (religious): Sharad Pandit
Officiant (civil): Munna Prasad (BC Commissioner)
Photography: Vissare Media
Photo Booth: Picasso Photobooth
Rentals (Chairs): Vancouver Chiavari Chairs
Rentals (Ceremony): Royal Party Decorations
Rentals (others): A&B Partytime Rentals
Transportation: President Limo
Venue: UBC Boathouse
Save the Dates (a moodboard)
We absolutely adore all things wedding. Why? Because from start to finish absolutely every element that goes into creating such an awe-inspiring, special day is personal, beautiful, and intricately considered in great detail. Seriously - start to finish!
We absolutely adore all things wedding. Why? Because from start to finish absolutely every element that goes into creating such an awe-inspiring, special day is personal, beautiful, and intricately considered in great detail. Seriously - start to finish!
Today we're going to be emphasizing the start by discussing one of the first things brides swoon over when it comes to their big day - Save the dates! Personally, I think that how you ask your guests to your wedding says a whole lot about you! Whether you're the elegant classic bride who sends out gorgeously put together invitations by post, the old fashioned, sentimental gal who writes each and every guests a letter by hand, or the ultra modern couple who goes digital to ask guests via e-card, you want your guests to get excited for your wedding before it even begins! So we've got the ten perfect save the date invites that will surely appeal to each of you! The best part? You can get each and every one of these invitation suites online or right here in Vancouver. Ready? So are we! Enjoy.
Design Credits:
1. Written Word Calligraphy
2. Shine Wedding Invitations
3. Chathom & Caron
4. Just Invite Me
5. Fox & Flourish
6. Yeates Creative (as featured in Wed Luxe!)
7. Plume Stationary
8. I'll Know It When I See It
9. Love by Phoebe
10. Design by Dainty
So which is your absolute fave? Keep in mind each of these ultra talented vendors can absolutely personalize invitations to suit your taste to a T. If that's not swoonworthy, I don't know what is! Share your invitation suites with us on social media by adding the hashtag #SoireeInspiration and we may just feature you in our next post! xo
Real inspiration from past weddings!
g ❥ m's classically elegant Persian wedding
We are in awe of these photo's taken by our very own Lifetime Captures Photography of G&M's elegant wedding at Capilano Golf Club in North Vancouver. They were surrounded by family and friends (some coming all the way from Iran and the United States!) who shared their laughter, fun, and many many tears of joy.
g ❥ m's classically elegant Persian wedding
We are in awe of these photo's taken by our very own Lifetime Captures Photography of G&M's elegant wedding at Capilano Golf Club in North Vancouver. They were surrounded by family and friends (some coming all the way from Iran and the United States!) who shared their laughter, fun, and many many tears of joy.
Their traditional Persian ceremony and reception was flocked by elegant decorations and a stunning sofreh table (a Persian wedding tradition where objects that are special to the bride and groom as well we elements that symbolize their impending union are placed together on a table with a special tablecloth).
We absolutely love the classic elegance of this wedding but also the unexpected pop of colour in the bridesmaid dresses and groomsmen bowties! It's like a rainbow! And who can forget those lovely cherry blossoms?
Our amazing vendor:
Lifetime Captures Photography
Other amazing vendors:
Venue: Capilano Golf Club
Makeup and Hair: Maryam Collahi
Floral: Tala Florist
Wedding dress: Sposa Wedding World
Cake: Aeyra Cakes
Real Destination Weddings - Australia
Aliesha & Jonathan’s Hunter Valley Garden Wedding
The couple wed at Hunter Valley Gardens, NSW with their favorite moment being able to steal their photographer and bridal party away between the ceremony and reception to embrace the day so far before the celebration.
Aliesha & Jonathan’s Hunter Valley Garden Wedding
The couple wed at Hunter Valley Gardens, NSW with their favorite moment being able to steal their photographer and bridal party away between the ceremony and reception to embrace the day so far before the celebration. Aliesha and Jonathan met as neighbors and have been dating since the sweet age of 15 and he romantically proposed along the harbor.
Contributed by:
Dress: Blanche Bridal Boutique, Leichardt http://www.blanche.com.au/
Makeup: Kobie Sawyer Make Up
Hair: Jane Hair – Lane Cove
Shoes: Diana Ferrari
Accessories: Blanche Bridal Boutique, Leichardt
Jewelry: http://www.loveonjewellery.com.au/
Bridesmaids Dresses: ASOS
Groom's Suit: Roger David
Photographer: Feather & Birch Photography https://www.featherandbirchphotography.com/
Videography: Switch Multimedia http://video.switchmultimedia.com.au/
Stationery: Adorn Invitations https://www.adorninvitations.com
Cake: Bek’s Cakes – Rutherford http://www.becscakecreations.com.au/
Food: Hunter Valley Gardens
Flowers: Valley Fresh Flowers http://www.valleyfreshflowers.net/
Ceremony & Reception Venue: Hunter Valley Gardens, NSW http://www.huntervalleygardens.com.au/